Conflicting PTWs? Here’s How to Streamline Approvals Safely

Managing conflicting permit-to-works (PTWs) isn’t just a scheduling inconvenience—it’s a safety-critical challenge. Imagine concrete pouring scheduled in one area while electrical installations are ongoing nearby. Add excavation works into the same zone, all happening under a tight deadline. Conflicting activities like these are safety risks waiting to happen.

In high-risk, high-volume environments like construction sites, industrial plants, and oil and gas facilities, tens or even hundreds of PTWs need to be processed within hours. But without the right tools, conflicting permits can lead to costly delays, stop-work orders, and, worse, safety incidents that jeopardise lives and derail projects. Even a single lapse in coordination can mean days of lost productivity and mounting costs.

This is where Hubble’s AI-powered Conflicting Work feature transforms how you manage PTWs.

Root Causes of Conflicting PTWs

• Outdated tools and lack of visibility: Relying on manual systems or spreadsheets often leave teams without a clear, up-to-date picture of who is working where, or what tasks are planned in the same spaces. This blind spot can lead to overlooked overlapping activities and unsafe working conditions.
• Communication breakdowns: Multiple subcontractors working on different timelines or even teams during shift handovers often result in scheduling conflicts. Miscommunication magnifies the risk of overlapping tasks and inefficiencies.
• Human error under pressure: PTW approvals often happen under tight deadlines, increasing the change of mistakes. For instance, hot works could be scheduled dangerously close to flammable materials, creating risks that would have been avoidable.

How Hubble’s AI-Powered Conflicting Work Solves These Challenges

Hubble’s Conflicting Work feature under the Hubble Safety Management System leverages AI to ensure smooth, safe, and efficient PTW management, especially critical for high-stakes, fast-paced environments. By automating conflict detection and precise isolation zone mapping, it ensures seamless coordination, improved safety, and enhanced efficiency.

• AI-powered digital scaling: Automatically calculates real-world distances and applies them onto digital floorplans to accurately map out isolation zones and identify nearby activities and hazards 
• Real-time conflict detection: Instantly flags conflicting permits during PTW applications and prompts the applicant with detailed information to resolve conflicts with the relevant personnel before tasks begin
• Dynamic visualisation: Displays conflicts and isolation zones on an intuitive digital interface, giving safety supervisors and project managers a real-time view of on-site risks, even on the go with mobile access for quick, informed decision-making

With these capabilities, Hubble empowers teams to proactively manage and resolve conflicting permits before they disrupt work or endanger lives, enhancing both project safety and productivity. 

Benefits of Hubble for PTW Management

While traditional PTW systems rely on manual oversight and static records, Hubble’s AI-powered approach is built for high-pressure, dynamic environments. By dynamically mapping risks and providing actionable insights in real-time, this ensures safer workflows, faster approvals, and effortless compliance, even in the most demanding projects.

• Enhanced safety: Minimises human error and oversight with AI-driven precision and real-time alerts to proactively prevent dangerous overlaps and incidents like falls, equipment collisions, or fire hazards
• Boosted productivity: Processes high volumes of PTWs efficiently and eliminates manual back-and-forth communication with automated conflict detection to reduce approval times and maintain project momentum
• Simplified compliance: Ensures alignment with safety regulations and automatically generates audit-ready digital records. Scales effortlessly across large sites with clear visualisation of isolation zones and on-site activities

Ready to Simplify PTW Management?

Conflicting PTWs don’t have to derail your project. With Hubble, you can resolve conflicts before they escalate—saving time, protecting workers, and keeping everything on track.

Book a demo today to see how Hubble's Safety Management System can elevate your site operations, now using AI.